Home » Template for Emailing Elected/Appointed Officials

Template for Emailing Elected/Appointed Officials

Email Template to BOE members, Commissioners, and/or Legislators


Dear [Official’s Name],


Paragraph 1:

  • Introduce yourself
  • Tell your experience in Charles County (how long have you been working here, what od you teach, etc.)
  • Introduce the issue you wish to discuss


Paragraph 2:

  • Tell YOUR personal story that is related to the issue


Paragraph 3:

  • Tell them what you are asking them to do to help, and
  • Give suggestions that you may have to help them get that accomplished



Sincerely, Respectfully, Regards,

Your Name


  • Include your contact information in your signature
  • If you live in Maryland, include your mailing address to show that you are a constituent. If you live in VA, just have your school address showing, because you are writing to them as a concerned teacher.




  • Be respectful in your tone and word choice in your letter/email
  • It is a good idea to write your email and then have a colleague proof it for you before you send it
Jump to Content